MANITOBA BARREL RACING ASSOCIATION CONSTITUTION
The name of the organization is the Manitoba Barrel Racing Association, Inc. (Non profit organization #890069511MC0001) and shall be referred to as MBRA hereafter.
Any changes to the constitution must be brought forward in writing with at least 30 days notice. There must be 75% of the general membership present at the meeting for the constitution to be changed.
MBRA BY-LAWS & REGULATIONS
Memberships are to be purchased in written form from the MBRA and will be considered active when processed by the MBRA office. Memberships are due annually.
Membership is mandatory to compete at sanctioned events.
a. The officers of the MBRA shall be President, Vice President, Secretary and Treasurer.
b. Officers shall be elected every two years at the Annual General Meeting of the association. All officers must be MBRA members at the start of each term of position.
c. The officers of the MBRA shall meet a minimum of 10 times per year.
d. An Annual General Meeting is to be held each year, with the date to be decided by the current board.
e. All directors and officers must be current members. Membership must be paid prior to the first meeting.
The president shall be the chief executive officer and will preside at all meetings of the MBRA. The president shall conduct meetings in accordance with established rules of procedure. The president shall ensure that the decisions of the MBRA and the board of directors are carried into effect.
The Vice President
The Vice President should be prepared to assume the duties of the President, if the President cannot fulfill their duties. The Vice Present will attend all meetings, assist with fundraising and sponsorship and aid in any MBRA decisions.
The Secretary / Treasurer
The Secretary / Treasurer position will be filled by an expression of interest and interview process. They shall be responsible for setting up an office, deal with correspondence, update the website, send correspondence to the newspaper and take minutes at all meetings. He or she will keep an updated spreadsheet of memberships, sanctioned jackpots and the prize fund. He or she also will keep an updated spreadsheet of sponsors, sponsor packages, and prize lists. In preparation for finals, the secretary will send out finals packages, receipts, sponsor information, thank yous, worker lists and help with general planning of the finals. The secretary will assist in sponsorship and fundraising. They will also keep an updated ledger of all aspects of the MBRA financial account. He or she will provide a statement at each meeting and a prepare a current financial statement for the AGM. With board approval, the treasurer is responsible for having an audit completed.
f. In general, the officers can meet at as required.
The board of directors has the authority to render decisions related to business matters of the MBRA, members' conduct and MBRA Finals matters. Directors will be elected at the AGM and vacant directorships filled at this time. Upon accepting a position as a director, that person must purchase their MBRA Membership.
a. Duties of the Directors:
The board may approach any current MBRA member to fill a vacant position for the remainder of the current year. Upon approval by the board, the member may accept the position.
Finances for the MBRA will be accumulated through memberships, fund raising and sponsorship.
An Annual General Meeting will be held each year, with the option to hold a Semi-Annual meeting.
a. Only current MBRA board and MBRA members may submit motions.
b. All motions for the AGM must be submitted to the MBRA office in writing and be signed by the motion giver. A deadline date for receiving motions will be decided upon by the board and be advertised to the membership.
c. All motions submitted for the AGM will be reviewed by the MBRA board for final approval.
d. Any motion brought forth by an MBRA member must be seconded by another MBRA member before it can be discussed at the AGM.
e. The board may determine an appropriate length of time to discuss each motion to ensure that the meeting is completed within a reasonable length of time.
f. The board is responsible for finals planning, thus motions pertaining to finals planning (format, date, location, prizes, personnel, scheduling, monies, payout format, cut-off dates) will not be accepted.
At the Annual General Meeting, open memberships receive 1 vote with the exception that members under 16 years of age are not eligible to vote.
All elected members, with the exception of the Acting President, have the right to vote at meetings of the Board of Directors.
At meetings of the Executive Members, all officers have the right to vote.
A head office will be established at a suitable location to ensure that the secretary can adequately perform his or her stated duties.
There will be 2 officers with signing authority for the MBRA accounts, the president and the treasurer.
There will be an independent review performed on the MBRA once per year.
REGULATIONS- SEE "MANITOBA BARREL RACING REGULATIONS"
By-law amendments can be made each year at the AGM.
In the event that MBRA must be dissolved, all assets will be put up for tender. Proceeds from the sale of assets and any remaining funds will be donated to a registered charity or association chosen by the MBRA board.
MANITOBA BARREL RACING REGULATIONS
SANCTIONING A JACKPOT
o Anyone hosting an approved MBRA sanctioned jackpot must be a member in good standing. (Additional clarification – agreed that in the event a non-member wants to sanction a jackpot, they can have someone with a current membership agree to be responsible for the jackpot. This person would have to be listed on the sanction form and would be responsible that results, prize fund fees and sanction fees are submitted to the MBRA office and will be held accountable should any issue(s) arise at the sanctioned event.)
NSF Cheques: There will be $25 charge for any NSF cheques written to the MBRA.
Secretary Fees: For each membership purchased $6.00 will be paid to the secretary excluding peewees the secretary will receive $2.00 for each peewee membership. As well the secretary will have monthly internet costs covered. The secretary is to be paid at the yearly at the MBRA finals.
President: The president will receive an annual payment of $2,000 dollars when the current year finals is complete. The president is to be paid at MBRA Finals. As well the president will have monthly internet costs covered.
Directors receive 1 free Open membership in the second year of their term on the board. If they do not complete the term and step down before finals of that year they are required to pay their membership fee to continue with the year. Please add under the president section.
Fundraising Fees: Fundraising fees cannot be included in the membership cost.
Finals Eligibility: To be eligible for the MBRA finals, you must be a current member of the MBRA and have competed in the required number of sanctioned jackpots as a horse/rider combination in each age category you wish to enter. Open - 5 jackpots Youth - 3 jackpots Select - 3 jackpots PeeWee - 1 jackpot
Out-Of-Province Eligibility: Passed out 2013 AGM Open members must attend 2 out of 5 jackpots on MB soil. Youth and Select must attend 1 out of 3 jackpots on MB Soil. There is no MB soil requirement for PeeWee memberships.
Finals Announcement: The date of finals must be announced and posted as soon as the date and place are agreed upon by the MBRA board
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