Manitoba Barrel Racing Association

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Motion #1 – MBRA Board 

The MBRA Board has worked hard to go through the current bylaws and rules of the association to split out what falls under a bylaw of the association and what would be considered a rule of the association. A file with the proposed revision is available for viewing on the MBRA website and will be handed out during the AGM.  (The file is posted below the motions)

Motion – The MBRA Board motions to approve the updated MBRA bylaws and rules document.   

Motion #2 –MBRA Board 

The MBRA Board motions to increase the membership fee for Open, Youth, and Select memberships to $80.00, before GST. This would make the total including GST $84.00 

Reasoning is the increase in secretary pay per membership ($14.50/membership) 

Motion #3 – Motion submitted by Dawn Vandersteen, Seconded by Chelsey Glasman 

Children can enter jackpots when he/she turns 4 years old.  

(Current rule: PeeWee – open for participants 4 to 10 years of age, as of that calendar year.) 

Motion # 4 – Submitted by Kathy Brown, Seconded by Bev Young 

MBRA needs to have office hours and phone number posted to be reached at.  

Motion # 5 - Submitted by Kathy Brown, Seconded by Bev Young 

No more qualifier jackpots. All jackpots must have a payout following the rules and guidelines. 

Motion # 6 - Submitted by Kathy Brown, Seconded by Bev Young 

Payout is to be done after the jackpot, or it is the hosts responsibility to get the payout to the winners in a timely fashion. It is the competitor’s responsibility to stay and pick up payout or have someone pick it up for them.   

Motion # 7 - Submitted by Sherra Tanguay, Seconded by Chelsey Glasman 

 I move that if timers fault in a qualified run resulting in a no time, the option of a rerun be granted. If the contestant chooses to decline the rerun, entry fees (minus holdback) will be reimbursed to the contestant. This is to promote the wellbeing of the horse. Refund will be deducted from payout. 

Motion # 8 – Submitted by Whitney Gallant, Seconded by Amanda Taylor 

We change our 3D season jackpot payout format to 40/30/30. (Current 3D payout 50/30/20) 

Motion # 9 - Submitted by Mackenzie Shauf, Seconded by Brooklyn Shauf. 

I make a motion to give members a choice of either attending 5 jackpots to qualify for MBRA finals (2 of these being Manitoba soil) or not attending any Manitoba soil jackpots but attending 2 more jackpots for a total of 7 jackpots to qualify for MBRA finals.  

Motion # 10 - Submitted by Charmaine Grad, Seconded by Carmen Jackson 

To qualify for the MBRA Finals you have the option to attend a minimum of 2 jackpots for the Open/ minimum of 1 jackpot for Select and Youth, for the same horse/rider combo on Manitoba soil, and pay $50 per extra jackpot that you need to qualify. 

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Terms up for nomination: 

2 yr term director – Aisha 

2 yr term director – Courtney 

2 yr term director –  Sherra  

2 yr term director –  Amanda 

Charmaine, Whitney, Reese, Sherri, Donna all have 1 year left of their term. 

The successful applicant will:· have strong organizational, decision making and problem-solving skills.

·  have the ability to work in a team environment and independently as required to carry out motions/directions from the Board of Directors and  Association President.·

 have an understanding of the rules of the MBRA and the ability to enforce association rules.

· be able to conduct themselves professionally when speaking with members and outside agencies while representing the MBRA.

· have experience planning events, ideally experience with organizing/hosting jackpots of a larger entry size.

· have experience with bookkeeping for an association.· have strong computer skills specifically Microsoft Excel, Word, and Outlook.

Responsibilities / Duties will include:·    

work closely with the president of the association to carry out the daily business of the association and motions/direction from the Board  of Directors.

· process Season memberships

· attend board meetings and take minutes at the meetings for distribution to the directors.·

 intake Sanction requests for jackpots and track receipt of jackpot results, prize funds and sanction fees.

· intake season jackpots and process qualifying attendance.· check the MBRA e-mail daily

· be available to answer membership questions.

· track association income and expenses prepare monthly financial statements.

· take entries for fundraising jackpots and regular board-hosted jackpots.

· responsible for the intake of finals entries and check-in of contestants during the finals.

· assist with the planning and execution of the Season finals.

The successful candidate will be asked to obtain a Criminal Record Check 

This  position requires a high time commitment during peak times of June  –    September with processing memberships and finals entries. 

These  are a broad list of duties that the association Secretary / Treasurer    is responsible if you would like more detail about what the position    involves, please contact Charmaine Grad 1-306-527-7723 or   e-mail  mbravp@outlook.com or Whitney Gallant at whitneyrdavis3@gmail.comIf  you are interested, please e-mail your application to   mbravp@outlook.com and provide your contact information, along with a description of how you are qualified for the position.

*Please apply by October 10, 2024   

Meeting Called to order at 7:38 pm by Charmaine

Charmaine read the 1st motion

· Explained why 2023 expenses were higher than usual this year compared to 2022, we paid for the 2022 saddles in our 2023 fiscal year

· Explained the need for & why we are looking to increase the secretary wage for 2024

· Did the price of memberships go up this year?

o No, we only added GST which was discussed at the 2023 AGM due to legal requirement because of the revenue memberships generate

· Will we need to increase membership costs?

o For the second motion that has not yet been discussed we would need to increase the membership costs in 2025

o We are not needing to increase memberships for 2024 as the wage increase is within the budget currently

· What would we need to increase 2025 memberships by?

o Roughly between $8-$10 for 2025

· How do we compare with other associations?

o Currently just over half the SBRA salary based on 2023 MBRA membership numbers

o ABRA – workload is split into 3 separate positions, significantly higher pay, though there is a much larger membership

· Have we explored salary instead of paying per membership like we do now?

o No, because if we have a low membership year then it keeps pay in line with the revenue coming in vs if we have a slow year, we may be unable to cover an annual salary

o Its easier as a board to budget by a per membership pay schedule.

· Sherra suggested if no further discussion we vote on 1st motion

· Whose votes count? 

o Everyone with a valid membership and that is an adult is able to cast a vote

· Voting will close tonight 15 min after the meeting as gave a months’ notice for this meeting

· For our current secretary to stay in this position she stated she needed $21.50, the motions being broke up between 2 separate increases was a counter offer to allow us time to budget accordingly.

· Reese posted current prices compared to other association. Madison stated to the board that she puts in more than 40 hours/ week in this position.

· When we tender do they put forward what their salary expectation is?

o No, we state in our posting what the position pays

· How many memberships currently get processed?

o Roughly 750 memberships total for 2023

· Can we have tenders in for AGM so we can vote @ the meeting?

o We can ask for tenders ahead of time so that the board can present options to the membership at the AGM such as possible membership increases to cover secretary pay increases.

· Motion 2 presented by Charmaine

o Whitney rescinded motion with the understanding that we will put forward a similar motion at the 2024 AGM after tenders are received so that we can discuss 2025 secretary pay increase and membership cost increases to cover the secretary pay increase.

· Motion 3 presented by Charmaine

o $1500 bonus is based off the 2023 financial report

o General discussion very positive in believing a bonus was a good idea

Vote closes at end of meeting within 15 min

Board will be sent the results shortly after voting closes

Meeting adjourned@ 8:21 pm

Motion 1 Results 

32 votes

29 Votes in Favour

2 Votes Opposed

1 Vote Abstain

 Motion 1 carried.

Motion 2 was Rescinded 

Motion 3 Results

32 votes

25 Votes in Favour

3 Votes Opposed

4 Vote Abstain

 Motion 3 carried.

• The MBRA Board will host a special membership meeting January 4, 2024 at 7:30PM via an online platform
• Link will be sent out the membership, only those 16 years of age and over, who held a 2023 membership or hold a 2024 membership are eligible to vote
• The meeting is to discuss the current pay structure for the Secretary/Treasurer position with proposed new pay structure